ways to save time and improve productivity with A.nnotate
Document review
Easily gather comments from different readers
All notes visible on the same copy - no complex merge needed
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Web research
Snapshot webpages from your browser
Add notes right on the text
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Storage
Convenient online space
Private or shared with authorized users
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Indexing
Mark as you read
Share the index across your organization
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With A.nnotate.com:
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Email the document to your colleagues as usual, but add
cc@nnotate.com
to the recipients list*.
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By return email, each person receives a message with a link to the
annotatable version of the document.
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They open the link and can annotate the document, adding new notes or replying
to existing ones.
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All comments are integrated in one place ready to be incorporated in the
next version.
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Instead of sending documents as email attachments, you can also upload
documents directly to your a.nnotate account and use the "Send..." tool
to issue invitations.
Gathering comments on a document draft
Getting a document reviewed by several people can be a nightmare of
printed copies, different versions and conflicting suggestions.
And what do you do if they all want to read each other's comments and come to a
collective decision?
Now you can simply email the original to
cc@nnotate.com
and let them attach comments online,
or upload the document and send out invitations via email. The system supports PDF, Microsoft Word
and OpenOffice documents, which can all be annotated in the browser.
With A.nnotate.com:
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Cut and paste a url into the "new snapshot" window.
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In a few moments
you have an annotatable version of the page in your account.
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Power users can add a simple browser button. Just press the button to
snapshot the current page. Instructions for adding the browser button
are available on the 'help' page once you have logged in.
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Either way lets you add tags and notes at the time, to help classify the
snapshot and remember why you took it!
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And of course, web snapshots appear in your private index and
you can highlight the text to add notes, and send a link to the
annotated page to your friends just like other documents.
Keeping track of information from the web
Whether you are researching companies, buying online, or just looking for recipes,
keeping track of interesting pages can be a real chore.
You can bookmark them of course, or print them out, but it is often useful to
make a note about why a particular page is important, or mark the particular place
on the page that is interesting. Conventional tools do not offer much help with this.
With A.nnotate.com:
- Whenever you add a document, you can add tags and a summary to make it easier
to find again
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If you add annotations to particular words, these will also appear in
your private index making it much easier to relocate the document you want.
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The "Properties" tool lets you easily extract text from the document for
better archiving.
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Your documents are stored on-line and accessible from any PC.
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Uploaded documents are private by default; you can share with
any number of people by sending a secure link
On-line document storage
With ever increasing volumes of documents to keep track of the benefits of going
paperless are obvious.
But a paperless office can easily translate into a chaotic hard drive where it takes
almost as long to find things as it did before.
With A.nnotate.com:
- You can build up a personal index as you read documents
- Selecting text and then saving adds
the highlighted term to the index
- Tags and notes can be added to classify entries and build an annotated index
- It can be used equally well to keep track of an individual's reading list,
documents of interest to a small group, or across a whole organization.
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The intuitive user interface makes it quick and easy to improve
your document repository.
Note for webmasters: a.nnotate can easily be connected to existing
websites and document management systems with a simple custom link
that enables annotation features on your documents.
Creating an index of electronic documents
The index of a book is often the first place you go when you want information.
But very few websites or document repositories have anything approaching a useful
index.
